A Day of Coordinator can save your big day by being present and on site to ensure that event set up and execution of services go off without a hitch. Hiring a day of coordinator benefits not only the wedding couple, but the entire vendor team and venue as well. Here are the top 5 reasons why a day of coordinator is an invaluable part of your wedding day. The team of A Beautiful Day is eager to help you have your dream wedding.
Number One ~
You want to handle most of planning process yourself but would love assistance on the day of your wedding or event.
A day of coordinator can be essential for any wedding couple who wants to do most of the planning themselves, but when their wedding day arrives, they want a professional to execute all of their hard work and planning. As your wedding day coordinator, we will jump into the planning process a few weeks to a few months prior the big day. You would be in charge of your event vision and vendor selection but on the day of the wedding, your coordinator would be there to ensure that set up and execution of services goes off without a hit. If issues arise, they are there to handle for you so that you can continue to enjoy the special day.
From the time of the contract, your day of coordinator will check in with you monthly to check how you are doing and provide vendor recommendations if still needed, give advice and guidance through their planning process while providing wedding day management on the day of the wedding.
Number Two ~
You want to relax and enjoy your wedding day.
Having a professional day of wedding coordinator to handle the logistics is so essential. Not only does she help to relieve stress leading up to the day of the wedding, but on the actual day of, you can truly to enjoy yourselves and not worry about a thing. Instead of “working” on your wedding day or asking a friend or relative to be available to address any issues, your day of coordinator will be there to handle vendor coordination and the overseeing of set up and schedule of events for the day. Your day of coordinator will work with your vendors to ensure the timeline is adhered to, details are in place, and set up is going as planned. If an issue arises, the day of coordinator is there to tackle and manage the main goal for a day of wedding coordinator is to ensure that the wedding couple feels like actual guests at their own wedding.
Number Three ~
You are working within a budget.
Hiring a Full Planner/Coordinator is not possible as you are working with a tight budget which doesn’t allow for the added expense. In this situation, there’s a good solution. You handle most of the planning process but hire a day of coordinator to assist you with the day of details. This way, you have someone there who is involved in the process and knows all of the vendor details. Your day of coordinator will be there for set up and will address any issues which may arise so that you do not have to worry. Your day of wedding coordinator will be available to you to get everything organized as you lead up to the day of the wedding. They will assist you with timelines and vendor day of coordination, and any other day of questions or tasks you may have. As your day of coordinator, we are on site to ensure that all details that are planned according to your wishes and vision.
Number Four ~
You need a level of Organization and Attention to the Details
Wedding planning requires critical organization and attention to detail in order to keep everything in order for seamless execution. With the help of a day of coordinator, organization and attention to detail is a main focus and easy to achieve.
Since planning and organizing a wedding is new to almost all wedding couples, a day of coordinator can assist in understanding logistics for what needs to be planned and addressed during the process. Included in the advice should be the use of easy-to-use planning tools to streamline planning and make the process more efficient.
Your day of coordinator will have interactive planning tools in their arsenal to assist you with your guest list and designing your floor plan as well as other planning tools. Reports can be generated which are useful to the venue, catering staff, while multiple timelines can be created as well for day of vendor details and bridal planning.
Your vendors will appreciate the use of these collaborative planning tools as they can view the floor plan layout, add their details, and virtually tour the floor plan. This allows for a more seamless and accurate set up on the day of the event.
Number Five ~
Your venue requires a Planner/Coordinator
Many venues are starting to require couples have an event planner or day of coordinator for the day of the wedding. You will want to outline all details and venue requirements before signing a contract with your venue. Ask the important questions, including the question if they require planner or day of coordinator for your wedding. The venue may require this as an extra level of organization, knowing the benefits of a day of coordinator and how valuable they can be for the overall organization, schedule and set up.
Contact Us for more information. We can’t wait to hear from you.
