First and foremost, a Day-of Coordinator will play a big, big part of relieving your stress in general. They will be responsible for executing all the small details required during your event. They’re going to be your point person all day for everything and anything! In the simplest terms, a day of coordinator serves as your problem solver for the day.
Additional duties can include creating timelines in the pre-planning stages. A timeline is a very important component in making your day run smoothly. A completed timeline will consist of your ceremony and reception schedule, but also pre-ceremony.
Your coordinator will know what’s happening with photography, keep you on track while getting ready, overseeing the venue in general, and much more before they step foot on site. They’re going to have details laid out to help you stay within your desired timeframe, making sure that you get to enjoy your day, ensuring your event runs smoothly.
They’re also a master of logistics. They’re in charge of the vendors, the floor plan, the seating arrangements, and also setting up your decor and making sure that your decorations are in the correct order and the proper place.
A day of coordinator will complete all these tasks, so you and your family and friends don’t have to. On the big day, your coordinator will handle a lot of unexpected situations. Believe us; we have seen it all! Situations like missing clothing, a groomsman rented pants are too short/long, party crashers, late vendors, and not to mention a rain plan!
Having a Day-of Coordinator should always be a part of your budget and many wedding venues now require a couple to have one. Consider how important the day is and how much you already have invested in it. Having somebody on your side to make sure that the event goes smoothly is an excellent investment. Without having an experienced coordinator at your event, you could be placing the entire event at risk. Just running 20 minutes behind, which is so easy to do, can have a huge impact on the whole schedule.
